01
Homeowner
Know what a complete request requires.
Plain-language guidance turns governing requirements into a clear path, with visible status and one next action at a time.
Architectural governance
Architectural review, made clear.
From a homeowner's first request to the permanent property record, Boardmark keeps the work complete, the handoffs visible, and every decision tied to the exact record it judged.
Purpose-built for architectural governance—not a general HOA management suite.
Illustrative matter
BM-2026-0142
Oak Terrace Association
Rear porch enclosure
Next action
Review the exact submitted plans
The assigned review body is responsible. The applicant can follow progress without seeing private deliberation.
- Exact record
- Submission Version 2
- Process owner
- Community Manager
- Responsible side
- Review body
Matter progression
- Guided, complete
- Submitted, complete
- Complete, complete
- Review, current step
- Decision, upcoming
- Completion, upcoming
- Closed, upcoming
One continuous Matter
Exact submitted versions
Explicit responsibility
Permanent property history
A governed handoff, end to end
Each participant sees what they need—without losing the formal record.
02
Manager
Keep ownership, deadlines, and exceptions visible.
Every active Matter carries a canonical state, a Process Owner, and the responsible next actor—without turning the work into a generic ticket.
03
Reviewer
Review the right evidence and the right version.
Assignments stay connected to the exact submission packet while private review work remains distinct from applicant-visible communication.
04
Decision authority
Make the formal record unmistakable.
Recommendations, votes, Formal Actions, Decisions, and Official Notices remain separate records with their authority and source version intact.
Built for the permanent record
What was reviewed never becomes a matter of memory.
Boardmark preserves the distinction between conversation, review, authority, action, notice, and outcome—then carries the Matter through the completion work the Association requires.
Exact submission versions
A submitted packet is preserved as an immutable version, so later changes never rewrite what was actually reviewed.
Explicit governance authority
Identity, access, review participation, and Decision Authority are modeled separately instead of being blurred into one permission.
A record through closure
Approval is not the finish line when completion is required. The Matter remains connected to the Property through verified closure.
Official record
MATTER BM-2026-0142
Formal Action
Approved with conditions
The decision references the exact Submission Version, confirmed authority, and the record of the authorized action.
- Source record
- SUBMISSION VERSION 2
- Matter remains open for
- Completion verification
See Boardmark in context
Walk through one architectural Matter from guidance to closure.
We'll use a realistic example, so you do not need an Association ready to onboard.